PROJECT Management explored

It seems now that everyone is aware what a good job Community Edition does at providing you authentic PRINCE2 and DSDM Atern templates in the right order, at the right point in the project.  This is clearly very helpful if you are studying for your exams or wanting to understand the flow of information and standard documentation in a project.

But what if you are using Community Edition to deliver your PRINCE2 or DSDM Atern project?  In these cases the templates are just a start and you will generate and accumulate much more documentation as the project starts and picks up speed.

Community Edition lets you either load all this additional information or store links to it if it isn't appropriate to store it directly.  Essentially there are two approaches: store it (bring the file into CE where it is configuration managed) or link it (where the link is stored and configuration managed but the master file remains in it's original location).

You can use drag and drop to add new files from your desktop environment including other applications or locations which support D&D.  Simply select the document in CE you want to add your file to, go to your file and drag it into the file explorer area in CE (until the cursor changes) then release the drag to drop it.  This will prompt you with the add file form so you can change the file name or add a description if you want.  Do this with absolutely any file type including emails which are very popular (note with outlook you have to drop elsewhere then pick up again).

To store a link in CE again select the document you want to store it in then click the add file button and select the Shortcut tab.  Here you can store a URL for a webpage or a windows shortcut for a local location.  If you already have the address you can paste it or type then provide a display title and a description (optional).

With these two simple intuitive approaches you can use CE to store and reference all the documentation you need to successfully deliver your project.