PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
PROJECT in a box - Project Report
Contents
ProjectProject Summary Information
Temporary Office
Wing 1
User Activity
Risk Log Summary
Issue Log Summary
Quality Log Summary
Finance Log Summary
User Specified Spreadsheet Tables
User Specified MSP Plans
Project and Stage Status
| Project | Stage | |
|---|---|---|
| Town hall extension | Temporary Office | Wing 1 |
 On Track |
 Completed |
 Not Started |
Summary Information [top]
| General | |
|---|---|
| Project Name | Town hall extension |
| Report Date | 2010-02-17 15:52:45 |
| Updated Date | 2009-09-09 13:58:30 |
| Description | |
| Commentary | |
| Status | On Track |
| Project_Manager | Mike Nesbitt |
| Project_Sponsor | Micky Rourke |
| Business_Area | Estates |
| Customer | Chief Execs office |
| Method_Template | P22009 core |
| Value | 4500000 |
| Duration | 70 |
| Risk | 4 |
| Reward | 7 |
| Strategic_Alignment | good |
Project Roles [top]
| Executive | guy |
|---|---|
| Project Assurance | paul |
| Project Manager | malc |
| Senior Supplier | Emma |
| Senior User | nick |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Stage Highlight Report [top]
| General | |
|---|---|
| Project Name | Town hall extension |
| Stage Name | Temporary Office |
Highlight Report.xls
Document: 'Highlight Report' File: 'Highlight Report.xls' Version: 0.0.b Date: 2009-09-08 10:35:17 (data provider:excelgembox)
| General | |
| Project Name | Town Hall Extension |
| Stage Name | Temporary Office |
| Project Manager | |
| Report Date | 08/09/2009 |
| Status Summary, (an overview of the status of the stage at this time) | |
| Project and Stage Tolerance Status (how execution of the project and stage are performing against its tolerances e.g. Cost/time/scope actuals and forecast) | |
| Requests for Change (Identifying any raised, approved/rejected and pending) | |
| Key Issues and Risks (summary of actual or potential problems and risks) | |
| Lessons Report (if appropriate a review of what went well, went badly and any recommendations for corporate or programme management consideration) | |
| This Reporting Period | |
| Work Packages | |
| Ref no and name | status and notes |
| Products | |
| Ref no and name | Status and notes |
| Corrective Actions undertaken | |
| Next Reporting Period | |
| Work Packages | |
| Ref no and name | status and notes |
| Products to be completed | |
| Ref no and name | Status and notes |
| Corrective Actions to be undertaken |
Stage Status
| Product Descriptions Approved |  Yes |
|---|---|
| Work Packages Defined | Yes |
| Stage Plan Produced | Yes |
| Stage Started | Yes |
| Stage Completed | Yes |
| Stage Deliverables Approved | Yes |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Stage Highlight Report [top]
| General | |
|---|---|
| Stage Name | Wing 1 |
| Stage Manager | |
| Report Date | 2010-02-17 15:52:45 |
| Updated Date | 2009-09-09 13:58:29 |
| Description | |
| Commentary | |
| Status | Not Started |
| startdate | 00:00:00 |
| enddate | 00:00:00 |
| originalenddate | 00:00:00 |
| timetolerance | |
| timetoleranceused | False |
| budget | 0 |
| currentspend | 0 |
| remainingspend | 0 |
| costtolerance | 0 |
| costtoleranceused | False |
Products
| Products Completed During the Period | |
|---|---|
| Products to be Completed Next Period |
Risks and Issues
| Actual and Potential Problems, and Risk Update | |
|---|---|
| Issue Status | |
| Budget and Schedule Impact of any Changes |
Stage Status
| Product Descriptions Approved | Yes |
|---|---|
| Work Packages Defined | Yes |
| Stage Plan Produced | Yes |
| Stage Started |  No |
| Stage Completed | No |
| Stage Deliverables Approved | No |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
User Activity [top]
| Date Filter | None |
|---|
| Admin |  |
| malc |  |
| cheryld |  |
| Emma |  |
| freddie |  |
| guy |  |
| juliet |  |
| matium |  |
| matt |  |
| neil |  |
| nick |  |
| paul |  |
| rose |  |
| sam |  |
| steve |  |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Risk Log Summary [top]
Document: 'Risk Register' File: 'Risk Register.xls' Version: 1.1.a Date: 2009-09-24 10:08:27 (data provider:excelgembox)
| Environmental | Legal | Contractual | Resourcing | Public | Other | Total | |
| Closed Risks | 1 | 0 | 1 | 0 | 1 | 1 | 4 |
| Action Pending Risks | 1 | 1 | 2 | 0 | 0 | 0 | 4 |
| Open Risks | 0 | 1 | 1 | 0 | 1 | 0 | 3 |
| 2 | 2 | 4 | 0 | 2 | 1 | 11 |
Risk Log Averages
Document: 'Risk Register' File: 'Risk Register.xls' Version: 1.1.a Date: 2009-09-24 10:08:27 (data provider:excelgembox)
| All Risks | Open and Pending Risks | |
| Average Impact | Medium | Low |
| Average Probability | 0.43 | 0.33 |
| Average Proximity | Long term | Medium term |
| Average Risk Rating | 3.15 | 3.76 |
| Min Possible Risk Rating | 0 | |
| Max Possible Risk Rating | 100 |
Exposure to Risk
Document: 'Risk Register' File: 'Risk Register.xls' Version: 1.1.a Date: 2009-09-24 10:08:27 (data provider:excelgembox)
| Expected Value of risks | Inherent Cost | Residual Cost |
| All RiskTotal | 326000 | 276000 |
| All Risk Probablised | 113800 | 88600 |
| Not Closed Total | 186000 | 136000 |
| Not Closed Probablised | 65800 | 40600 |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Issue Log Summary [top]
Document: 'Issue Register' File: 'Issue Register.xls' Version: 1.0.a Date: 2009-09-07 17:18:36 (data provider:excelgembox)
| RFC | Off-Spec | General | Tot | |
| Closed Issues | 1 | 1 | 1 | 3 |
| Action Pending Issues | 0 | 1 | 1 | 2 |
| Open Issues | 1 | 3 | 2 | 6 |
| 2 | 5 | 4 | 11 |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Quality Log Summary [top]
Document: 'Quality Register' File: 'Quality Register.xls' Version: 0.0.f Date: 2010-02-17 08:43:41 (data provider:excelgembox)
| Number | Percentage | |
| Number of Quality Activities Planned | 6 | - |
| Number of Quality Activities Undertaken | 0 | 0 |
| Number of Quality Activities passed 1st time | 0 | 0 |
| Number of Quality Activities completed as planned on time | 0 | 0 |
| Number of quality activities failed first time | 0 | 0 |
| Average number of Action Items | 0 | - |
| Number of retests passed | 0 | 0 |
| Of which were completed on time | 0 | 0 |
| Number of outstanding Quality Activities | 6 | 1 |
| Number of outstanding retests | 0 | 0 |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
Finance Log Summary [top]
Document: 'Project Plan' File: 'Project Finances.xls' Version: 0.0.b Date: 2009-09-08 10:32:42 (data provider:excelgembox)
| Indicator | Budget | Completion (projected) | Current |
| Health Rating | Okay | Okay | Recovery |
| Income | 4100000 | 4100000 | 1250000 |
| Costs | 4000049 | 4000049 | 51000 |
| Contingency | 99951 | 0 | |
| Margin | 0 | 99951 | 1199000 |
| % margin | 0 | 0.0243782926829268 | 0.9592 |
| Cash Position | 199000 | ||
| Level of Debtors | 1000000 |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
User-Specified Spreadsheet Tables [top]
riskthreshold
Document: 'Risk Register' File: 'Risk Register.xls' Version: 1.1.a Date: 2009-09-24 10:08:27 (data provider:excelgembox)
| Risk ID | Cause | Event | Effect | Inherent risk rating | Risk response | Risk owner | status | residual risk rating | exceeded report threshold |
|---|---|---|---|---|---|---|---|---|---|
| Town Hall Extension risk 2 | Overun on Museum contract | Possibility contractor may sart late | End date slips on flagship project and increased cost of temp buildings | 7.5 | 0 | 0 | Action Pending | 7.5 | 7.5 |
| Town Hall Extension risk 7 | some public inerest | Lobby group may list trees at rear of site | require us to apply for permits to cut down | 5 | 0 | 0 | Action Pending | 5 | 5 |
keyissues
Document: 'Issue Register' File: 'Issue Register.xls' Version: 1.0.a Date: 2009-09-07 17:18:36 (data provider:excelgembox)
| Issue Number | Type | Description | Priority | Status | Date of last update | Priority for Escalation |
|---|---|---|---|---|---|---|
| Town Hall extension Issue7 | RFC | New regulations require changes to lighting arrangements | Low | Open | 2009-09-07 00:00:00 | 6 |
| Town Hall extension Issue3 | P | Where will we hold the twinning ceremony | High | Open | 2009-09-07 00:00:00 | 5 |
qualityactivitylist
Document: 'Quality Register' File: 'Quality Register.xls' Version: 0.0.f Date: 2010-02-17 08:43:41 (data provider:excelgembox)
| Quality ID | Product ID/Title | Method of Quality Checking | Responsibility Name/Role | Planned Activity Date | Actual Activity Date | Result | Number of action items | Planned Completion Date | Actual Completion Date |
|---|---|---|---|---|---|---|---|---|---|
| Town Hall Extension 3 | inspection | inspection | tim | 2010-06-01 00:00:00 | |||||
| Town Hall Extension 2 | inspection | inspection | sue | 2010-03-01 00:00:00 | |||||
| Town Hall Extension 1 | inspection | inspection | malc | 2010-01-01 00:00:00 | |||||
| Town Hall Extension 6 | inspection | inspection | tim | 2010-10-01 00:00:00 | |||||
| Town Hall Extension 5 | inspection | inspection | sue | 2010-09-01 00:00:00 | |||||
| Town Hall Extension 4 | inspection | inspection | malc | 2010-08-01 00:00:00 |
PROJECT in a box - Project Report - Portfolio: Local Authority projects, Report Date: 2010-02-17 15:51:34, Project: Town hall extension
User-Specified MSP Plans [top]
Project Plan Support Tool.xls
Document: 'Project Plan' File: 'Project Plan Support Tool.xls' Version: 0.0.b Date: 2009-09-07 17:28:47 Interface: server, XLS file
| Task ID | Level | Task Name | Percent Complete | Start | Finish | Resources |
| 0 | 0 | Town Hall Extension | 0% | 2009-09-01 | 2010-11-01 | [malc 80%][sue 50%][tim 50%][joan 50%][megan 100%][joe 100%] |
| 1 | 1 | Planning permision | 0% | 2009-09-01 | 2009-10-01 | |
| 2 | 1 | prepare alternate offices and move | 0% | 2009-09-01 | 2009-11-01 | |
| 3 | 1 | Footings | 0% | 2009-10-01 | 2009-12-01 | |
| 4 | 1 | shell | 0% | 2009-11-01 | 2010-03-01 | |
| 5 | 1 | fitting | 0% | 2010-02-01 | 2010-08-01 | |
| 6 | 1 | services | 0% | 2010-02-01 | 2010-10-01 | |
| 7 | 1 | commissioning | 0% | 2010-09-01 | 2010-11-01 | |
| 8 | 1 | environmental sculpting | 0% | 2010-06-01 | 2010-11-01 | |
| 9 | 1 | Move in | 0% | 2010-08-01 | 2010-11-01 |
