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Making the collection of lessons easy
Lessons can be collected using any documents you wish within PROJECT in a box and most project methodologies include End Project/Programme reports with an area for Lessons or have a separate Lessons Log.
These documents are then live shared into the central Lessons Learned Library, so as changes are made in the project they reflect immediately in the library. Even when the project is finally finished and archived from the server the ‘shared’ documents will persist in the Lessons Learned Library.
Content within the library is automatically Indexed and this includes by version of the document so changes to evolving lessons can be seen. This approach is very flexible allowing lessons to be collected in any format including email notes etc.
Utilising the lessons library
The Lessons Learned Library can be made available to all or selected people using the permissions model and finding our about relevant lessons from earlier projects couldn’t be easier.
You can either browse the list of projects and read all information on a certain project or you can use the keyword search to search the indexed contents of the entire library to see when subjects you are interested in arose.
The administrator or PSO team may also choose to produce some summary or key lessons documents and can include in these the direct links to the source lessons documentation to help people get quickly to the information. The PMO team can also use the assurance tools to keep an eye on who has been using the library and which resources they have been viewing.
Collecting, sharing and most importantly learning from the hard won lessons of earlier projects is the thing which helps project managers deliver projects with better awareness and improved risk management.
Traditionally this has always been very difficult to achieve with Project Managers naturally shy to talk about any issues on their projects and often the dusty reports are unavailable for easy use by following projects. Even most software systems have been very poor in this regard...many not even offering a Lessons Learned capability with projects as silos and often archived on completion.
As you would expect PROJECT in a box goes a long way beyond this and provides you with a framework for an excellent Lessons Learned Library and an invaluable resource for your business. Why not watch the Video Tour to find out more.
Lessons Learned
LLL Resources
The following links relate to the Lessons Learned Library (LLL):
Or why not find out more about other project and programme methodologies:
Managing Successful Programmes
PMI/PMBok