“Most published methods are produced with large complex projects in mind. So we have produced these Generic project management methods to help with the problem of smaller less complex projects. One, Three and also Four and Five steps are based on industry best practice and many years experience. Your methods all include full sets of templates, hints and guidance materials. Therefore saving valuable time and improving quality of delivery.” Malcolm West
Managing Smaller Projects
The major drawback with PRINCE2© over the years has been its poor application to small projects. The PRINCE2 2009 literature included a section on tailoring for the PRINCE2 environment. Tailoring was also further strengthened in the PRINCE2 2017 refresh. Users found these a substantial steps forward but they still doesn’t quite address all the issues.
You will have been trained on the full PRINCE2 method, and that is great. However in most cases the projects you then work on do not justify the full method being applied.
PINO or DBP?
As a new PM this leaves you with a problem. Because the first thing to do is to tailor the project management methods to match your particular project environment. However as new project managers lack experience in PRINCE2 it usually results in problems. Either the PM cuts too much resulting in PINO (PRINCE2 In Name Only). Alternatively the PM applies too much and get DBP (Death By PRINCE2).
PRINCE2 2017 is better in this regard providing some recommendations about how particular PRINCE2 environments can be addressed. However you as the project manager are still left to select an approach. Of course with every PM in the organisation doing their own tailoring of the methodology very soon the organisation are not all running a consistent PRINCE2 process at all. Instead the organisation are probably running a wide range of tailored PRINCE2 methods.
For you as a PM this isn’t much of an issue. However, for team members working on multiple projects the story is very different. A team member will see different approaches on each project and that is consequently very confusing.
PRINCE2 is a common culprit but the same issues occur with other methodologies as well. However at PROJECT in a box we have developed some generic methods based on best practice and our experience to better fit your low and mid complexity Projects.
The n Step Family of Generic Project Management Methods
Using our extensive project management experience we have created our own n Step family of methods. These draw on our experiences in a wide range of sectors and countries. Our fifteen years of personalising or creating Project Management methodologies for organisations feed in as well.
We provide nStep as a collection of pre-scaled methods. Helping you to support tasks from below the traditional project level with the 1 step method. Through to your more complex projects with the 5 step method. The methods use consistent processes and documentation terminology throughout the family. This helps you ad your users move between methods as they work on bigger projects. All the methods are all provided with templates. Some of the templates are the official PRINCE2 templates (which we are the original authors of). Some of the templates are the official DSDM Atern templates. Others templates we created ourselves based on our extensive experience.
1 Step Project Management Methods
Technically the 1 Step method is for the activities which traditionally sit below the project level, perhaps repetitive tasks or the thousands of micro projects which happen in organisations but the cost of applying a formal PM method to them makes them uneconomic to deliver.
1 Step is great here as it is the very basic work package definition and collection of controls data if you want (task, cost, risk and issue). So if you are working in a Multi user environment the task information can integrate into users resource requirements and other reporting. Provided as standard across all the PROJECT in a box products.
3 Step Project Management Methods
For your least complex projects, the 3 Step Project Management method provides definition, control and closure on your projects. Usually organisations have hundreds, even thousands of these projects, often treated a bit laxly or run by people with little formal PM training.
With the 3 Step method will can be sure your project is set up quickly and consistently. Allowing you to focus on managing delivery. It includes tools for tasks and plan management, risk, issues and finances. Basically everything you need for your low complexity projects. You can also tailor it for your precise needs when the time arises.
4 Step Project Management Methods
The 4 Step Project Management method helps you where the structure of the project is uncertain or odd and it literally has flexibility at its core.
Your project level structure is essentially the same as 3 Step with the same helpful starting, delivery control and closing materials. You set up the stage structure to match the needs of the project. Four different stage types are provided and you can add more if you want. You can add these to your project when ever you want even once the project is in flight:
- Desk study –
- Purchase –
external purchasing exercise
- Planned –
stage plan, product description and work package ‘stage’ as provided in a 5 Step project
- Evolving –
using an Iteration as provided in the DSDM Atern method template
You choose how you want to mix these together and how many you want and as discussed you can add additional ‘types’ when you need them. This flexibility is real world and reflects the dynamic nature of many projects rather than the rigid nature of many methods and software tools.
5 Step Project Management Methods
You would likely use the 5 Step method for more complexity projects, those with deliverables which need dividing and managing either as gated stages or perhaps from different suppliers. Recognisably similar to 3 Step it adds further controls and a clear accountability to those sponsoring or directing the project recognising that change is more likely in the more complex environment.
You get quick launch which presets the reporting sources and provides all the templates needed. This allows you to focus on delivery.
The same as with 4 step you can add as many ‘stages’ to this project as you wish. As standard it only comes with the one ‘planned’ stage type but learning from 4 step you can add additional ones as you find them helpful.
Making Project Management Methods your own
Users of the free CE tool cannot change their method formats. Our commercial customers can personalise the methods, changing the documents, templates, navigation diagrams etc.
As we have done all the hard work for you of assembling a scaled set of project management methods containing years of best practice learning, many organisations use these are the starting point for their maturing in-
Note: this is permitted within your licence only for use via PROJECT in a box Software, not for use outside in an alternative document repository.