If you want to manage your risks you firstly have to identify them. We agree and have written many posts on that subject but that is not enough. Unless you only identify very low level risks you will certainly need to do something about them. When project managers still use excel risk registers it is common to see a column with the risk notes or actions. That is definitely better than nothing but it isn’t great. Mainly because it lacks granularity. You have heard “there are many ways to skin a cat“, well the same applies to addressing your risk. In the real world there will likely be many possible ways of handling each risk and one excel field makes this a challenge to document. Luckily Planner has the ability to store multiple risk responses for each risk.
Risk responses make the risk
So for each risk you can document multiple responses. As you can see below you don’t just list the response but who will deliver it. Also you show when the risk should be delivered by, the status and notes on the progress.
Of course this doesn’t actually address the risks for you but it lets you keep better focus on which responses there are and how they are progressing. In particular identifying the owner and actionee is very helpful. In Planner you can filter and analyse your risks and responses across even very large registers. However when you load your Planner register back into the main application this is even better.
This information becomes invaluable once the data is in the main system and links made to owner/actinee. Now the risk and relevant responses will appear on peoples individual action lists. You might also get notification reminders.
When risk responses become Issue responses
Unfortunately sometimes risks become issues. When you move a risk to an issue in Planner it moves the responses with it. So you can see how the risk was managed when you are addressing the issue, what worked and what didn’t. You can add new responses to the issue too if needed. Of course when issues come out of the blue you can set up responses on these as well. You manage your issue responses the same way as risk responses keeping it simple and easy to follow.
Finding out more about issue and risk responses
This is topic 9 in our Planner masterclass series on You tube see the video here.
Of course if you are a regular user of Planner the other videos in the series will be equally helpful, watch the full set here.
If you are new to Planner then what are you waiting for? You can download it for free from here and use it forever.